General Terms & Conditions

• The age limit to participate in the 15km Trail Race is 18+ years old (born at least in 2001 or before) and it concerns only able-bodied runners.

• The age limit to participate in the 10km Trail Race is 12+ years old (born at least in 2007 or before) and it concerns only able-bodied runners.

• The age limit to participate in the 5km Trail Race is 12+ years old (born at least in 2007 or before) and it concerns only able-bodied runners.

• The age limit to participate in the 1.5 mile Swimming Race is 14+ years old (born at least in 2005 or before) and it concerns only able-bodied swimmers. For the swimming race, athletes must be at least 14 years old or turning 14 within the calendar year. A relevant parental consent for any non-adult competitor is requested.

• In case of minor participants in the Kids' Run or the 5km & 10km Trail Races, the registration must be submitted by the person/parent exercising parental responsibility. By submitting the relevant entry form, the consent of the person/parent exercising parental responsibility for the participation of the child in the event is assumed.

• Participants in the “SANTORINI EXPERIENCE" are fully aware of and understand the full risks involved in their participation in the race, in regards to possible damages, or harm to their health.

• Every runner/swimmer participates in the event at his/her own free will.

• Every runner/swimmer participates in the event on his/her own responsibility and bears full responsibility as to his/her fitness condition and ability to participate.

• The SANTORINI EXPERIENCE and the Organizing Committee of the event carry no responsibility in case of injury, damage, or any other harm that may be caused by participating, or spectating the event.

• Only runners/swimmers that have dully, officially and in time registered for the event can participate in the «SANTORINI EXPERIENCE» races.

• Participants are obligated to bear the race bib that they were given by the Organizing Committee of the event, on the front of their chest. In any other case, it is possible that they are disqualified from the race.

• All participants must respect and follow the regulations of the event, before, during, and after the race.

• The “SANTORINI EXPERIENCE” event takes place the day and time that has been announced as such, regardless of weather conditions. Only in cases of exceptional circumstances or other force majeur incident, SANTORINI EXPERIENCE and the Organizing Committee of the event have the right to decide on the postponement of the start time or the cancellation of the event, depending on the current conditions. In such cases, the registration fee is NOT refunded to the registered runners/swimmers.

• SANTORINI EXPERIENCE and the Organizing Committee of the event have the right to change the event’s schedule, the terms and conditions regarding participation and staging of the event, without prior notice, by posting such a decision on the website of SANTORINI EXPERIENCE.

• Participants agree that their personal data may be given to third parties for reasons related to timing, results' ranking and announcement on the internet. Personal data of the participants required during the registration procedure are stored and will be used for purposes only related to the staging of the event. By submitting an entry form, each participant consents to the storing of his/her personal data and its use for the purposes of the event.

• Participants consent to the use of their image during the race by the organizers, sponsors, or other partners of the event for promotional purposes, with no right to claim full or partial compensation for that reason.

Registration Terms & Conditions

• The SANTORINI EXPERIENCE and the “SANTORINI EXPERIENCE” Organizing Committee have the right to suspend, or close registrations without prior notice.

• Registration to any of the “SANTORINI EXPERIENCE” races is possible only through the online registration platform available in the official event’s website, or by any alternative way indicated by the Organizing Committee.

• A registration is considered valid on the condition that it has been successfully submitted as stated above and that the registration fee, as determined on the date of registration, is successfully paid, while the amount of the registration fee has been credited to the organizers’ accounts.

• Changes on confirmed registrations (runners/swimmers’ replacement, change of race etc.) are not possible under any circumstances after the closure of registration period, for any of the event’s races, or after a certain date determined by the Organizing Committee.

• Cancellations of confirmed registrations are only possible in accordance to the cancellation policy of the event, as indicated in this term. Refund of the total amount is approved in case of non-participation notice latest by 31/08/2019. Organization has the right to proceed to any changes (dates, routes) in case of extreme weather conditions or force majeure in order to facilitate and ensure the safety of the athletes. In the unlikely case of a race or the event in total being cancelled there are no refunds given and the next appropriate event will be offered as compensation. In the case of a race or the event in total being cancelled, the organization has no responsibility for any costs incurred as a result of cancellation including any travel or accommodation costs, including your transfer to the event location.

• Post confirmation of the registration, no further change regarding the selected t-shirt size of the runner/swimmer is possible (in case of confirmed registration in the Advanced or Full Registration Level).

Race Bibs & Kits Collection Terms & Conditions (Acquisition of Official Number of Participation):

• Race bibs and kits are personally collected by the registered runners/swimmers themselves and only from the event’s Registration Centre during the days and hours announced. The registered runner/swimmer needs to present a valid identification document (ID card, passport etc.). A registered runner/swimmer may authorize another person to collect his/her race bib on his/her behalf from the event’s Registration Centre, as mentioned above, presenting an authorization by the registered runner/swimmer on the responsibility, of the latter, as well as a copy of the ID card or other legal identification document (for example passport, driving license) of the registered runner.

• In order to collect race bibs and race kits, it is required, in addition to presenting ID card or other legal identification document (eg passport, driving license) of the registered runner/swimmer, to also present a copy of the “bib number notification e-mail” that states the runner’s/swimmer’s race bib, and is sent to all registered runners/swimmers.

• Participants who complete their registration until 20/9/2019, will receive their personalized race bib and race kit. Those who register at a later date, might not get an official timing or receive the commemorative T-shirt/bag.

• Runner/swimmer replacement(s), and/or change in the selected race, are not possible under any circumstances during collection of race bib and kits at the event’s Registration Centre. Only validation of the runner’s data and update of his/her personal information is possible at that stage.

• Race bibs and kits are not sent anywhere, under any circumstaces, either by regular mail or any other way to their rightful runner/swimmer, before, during, or after the operating days and hours of the event’s Registration Centre.

• Race bibs and kits that are not properly collected during the operating days and hours of the event’s Registration Centre, may not be collected under no circumstances thereafter.

Participation (Race Day) Terms & Conditions

• Participants are obliged to strictly follow the instructions of the organizers, volunteers, and event’s staff, including calls to abandon the course and stop the race.

• Any breach or non-compliance with the race regulations announced by the SANTORINI EXPERIENCE result in the disqualification of the participant from the event and erasure from the race results without any kind of compensation.

• The race bib is personal and may not be conveyed, transferred, or be given to another runner/swimmer under any circumstances.

• Participants are obliged to read and respect the instructions provided by the Organizing Committee of the event, either electronically, or in printed format (such as Medical & Technical Instructions, Race Manual) and which have been announced in the official website of the event.

• Access to the race course, and the areas at the start/finish of the event is not permitted under any circumstances, to non registered runners/swimmers.

• Every participant is obliged to fill in, on his/her own responsibility, the data required at the back side of his/her race bib, whether it is relevant to contact information, or personal medical data.

• Use of bicycle or other wheeled mean is not allowed on the race course, whether it is about a runner/swimmer, or another accompanying person. In such case, the directly involved participant is excluded from the race and is called upon to withdraw from the event.

• The time limit to finish the 15km Trail Race is set to one hundred and ninety five (195) minutes from the start time of the race.

• The time limit to finish the 10km Road Race is set to one hundred and thirty (130) minutes from the start time of the race.

• The time limit to finish the 5km Road Race is set to sixty five (65) minutes from the start time of the race.

• The time limit to finish the 1.5mile swimming route is set to one hundred and twenty (120) minutes from the start time of the race.

• The official time is the time from the starting signal. The net time is the time from the moment the participant passes the mat at the start line, until he/she crosses the relevant mat at the finish line.

• The race classification results from the official finish time. The net and split time is announced only for the information of the runner/swimmer.

Waiver

On entering the “event” (15km/10km/5km Trail Race / 1.5 mile Swimming Race), I attest and certify that I am physically fit and have sufficiently trained for competition in this event and my physical condition has been verified by a licensed medical doctor. I declare that I have read the detailed terms of participation in the “event”, which are included in the text “General Terms, Terms of Participation, Registration and Acquisition Of Official Number Of Participation” (click here to read). I declare that all information stated above is correct. I hereby myself waive and release any and all right and claim from damages I may have against organizers and of the “event” on the cities and towns in which all races are contested for any and all injuries suffered by me in said “event”. I also give permission for the free use of my name and picture in any broadcast, telecast, promotion or other account of this “event”. I confirm that in no case will I give the bib number awarded to me by the “event” to another person for any reason. I also agree that my personal data may be given to third parties for reasons related to timing, results, ranking and announcement on the internet (In case of a minor, the participation will be allowed only after personal information and contact details of the person/parent exercising parental responsibility are given. Submitting the application the person/parent exercising parental responsibility gives the permission and relevant consent for the child‘s participation in the event and accept the content of the declaration above.)

Santorini Experience, in order to ensure the confidentiality and the correct processing of the personal data of participants, attunes its function to the new General Data Protection Regulation (GDPR), that will be implemented from 25/5/18 across the European Union. In compliance with the Regulation, participant’s consent for the following personal data processing categories is requested.

I consent to the use of my personal email for receiving newsletters by the Event’s Organizing Committee regarding the stating of the Event and other useful information, as well as my possible participation in it the next years.

I consent to the use of my Event’s participation data in case the Santorini Experience App is activated before and/or during and/or after the Event.

I consent to the use of my personal email by the Event’s Official Photo Agency, exclusively for the purpose of being informed regarding my personal photos of the race day and how to receive my Participation Certificate during or after the Event if it will be given.

I consent to the use of my personal email by the Event’s sponsors and partners so that I get informed about their initiatives that would maximize my experience, during and/or after the Event.

I consent to the use of my personal email for being informed on the possibility to participate in researches conducted by the Event’s Organizing Committee for purposes related to the Event itself, its goals and development.

I consent to receiving SMS from the organization regarding info of the event and safety reasons.

In case a registered runner/swimmer wishes to fully or partially withdraw the above consent, that he/she gave self-propelled, he/she should send the relevant request to info@santorini-experience.com, up until 60 days prior to the Event’s Day, clearly specifying the consent fields he/she wishes to withdraw.

Υπεύθυνη Δήλωση

Συμμετέχω στον «αγώνα» (15χλμ/10χλμ/5χλμ αγώνας τρεξίματος / 1.5 μίλι αγώνας κολύμβησης) με απόλυτη προσωπική μου ευθύνη, έχοντας προβεί στις απαραίτητες ιατρικές εξετάσεις και έχοντας κάνει τον απαραίτητο καρδιολογικό έλεγχο. Δηλώνω ότι έχω διαβάσει τους αναλυτικούς όρους συμμετοχής στον «αγώνα», που περιλαμβάνονται στο κείμενο με τίτλο «Γενικοί Όροι, Όροι Συμμετοχής, Εγγραφής & Παραλαβής Αριθμού Συμμετοχής» (πατήστε ΕΔΩ για να εμφανισθούν) και τους αποδέχομαι. Δηλώνω επίσης ότι τα στοιχεία που δηλώνονται πιο πάνω είναι απολύτως αληθή. Παραιτούμαι από κάθε απαίτηση εναντίον των διοργανωτών του «αγώνα» για τυχόν σωματική ή άλλη βλάβη ή ζημιά από οποιαδήποτε αιτία και συναινώ στην ελεύθερη χρήση του ονόματος/εικόνας μου από τα Μέσα Μαζικής Ενημέρωσης, το Santorini Experience, και τους χορηγούς του «αγώνα» για προωθητικούς σκοπούς (μετάδοση, τηλεοπτική εκπομπή ή άλλη αναφορά). Τέλος, δεσμεύομαι ότι σε καμία περίπτωση και για κανένα λόγο δεν θα εκχωρήσω τον αριθμό συμμετοχής που θα μου διαθέσει η Οργανωτική Επιτροπή του «αγώνα» σε άλλο άτομο προκειμένου να συμμετάσχει στον «αγώνα». (Στην περίπτωση ανηλίκου, συμπληρώνονται υποχρεωτικά τα στοιχεία του γονέα που ασκεί την επιμέλειά του και η υποβολή της αίτησης συμμετοχής σημαίνει ότι ο γονέας δίνει τη συγκατάθεσή του για τη συμμετοχή του παιδιού του στον αγώνα και συμφωνεί με το περιεχόμενο της πιο πάνω δήλωσης.)

Το Santorini Experience, προκειμένου να διασφαλίσει την εμπιστευτικότητα και την ορθή επεξεργασία των προσωπικών δεδομένων των εγγεγραμμένων, βρίσκεται σε διαδικασία εναρμόνισης των λειτουργιών του με το νέο Γενικό Κανονισμό Προστασίας Δεδομένων (GDPR) που θα εφαρμόζεται από την 25/5/18 σε όλες τις χώρες της Ευρωπαϊκής Ένωσης. Στο πλαίσιο συμμόρφωσης με τον Κανονισμό, ζητείται η συγκατάθεση του συμμετέχοντος για τις ακόλουθες κατηγορίες επεξεργασίας δεδομένων προσωπικού χαρακτήρα.

Συναινώ στη χρήση του προσωπικού μου email για την αποστολή ενημερωτικών newsletters από τη Διοργάνωση αναφορικά με τη διεξαγωγή του Αγώνα και άλλες χρήσιμες πληροφορίες της διοργάνωσης, καθώς και για την ενημέρωση μου αναφορικά με επόμενες διοργανώσεις και τη δυνατότητα συμμετοχής μου σε αυτές.

Συναινώ στη χρήση των στοιχείων συμμετοχής μου στον Αγώνα, σε περίπτωση ενεργοποίησης της εφαρμογής της Διοργάνωσης Santorini Experience App, για τη διαδικασία live tracking πριν ή/και κατά τη διάρκεια του Αγώνα ή/και μετά τον Αγώνα.

Συναινώ στη χρήση του προσωπικού μου email από το επίσημο Φωτογραφικό Πρακτορείο της Διοργάνωσης, αποκλειστικά για την ενημέρωσή μου σχετικά με τις προσωπικές μου φωτογραφίες καθώς και τον τρόπο λήψης του Πιστοποιητικού Συμμετοχής μου στον Αγώνα

Συναινώ στην διάθεση του προσωπικού μου email προς χορηγούς και συνεργάτες του Αγώνα με σκοπό την ενημέρωσή και συμμετοχή μου σε δράσεις αυτών, κατά τη διάρκεια και μετά τη διεξαγωγή του Αγώνα, που βελτιώνουν την εμπειρία μου.

Συναινώ στη χρήση του προσωπικού μου email για την ενημέρωσή μου αναφορικά με τη δυνατότητα συμμετοχής μου σε έρευνες που διεξάγονται από τη Διοργάνωση και αφορούν στη Διοργάνωση, τους σκοπούς και την εν γένει βελτίωση του Αγώνα.

Αποδέχομαι να λαμβάνω από την διοργάνωση SMS με πληροφορίες για το event και την ασφάλεια μου.

Σε περίπτωση που ο εγγεγραμμένος δρομέας/κολυμβητής επιθυμεί τη συνολική ή μερική άρση των παραπάνω συναινέσεων στις οποίες αυτοβούλως έχει προχωρήσει, δύναται να αποστείλει σχετικό αίτημα προς το info@santorini-experience.com μέχρι και 60 ημέρες πριν από τη διεξαγωγή του αγώνα, ορίζοντας σαφώς τα πεδία της συναίνεσης τα οποία επιθυμεί να άρει.